EPRA plans to roll out the new rules in phases, with the first phase set to target petroleum and liquefied petroleum gas (LPG) consignments under the proposals.
EPRA DG Edward Mwirigi Kinyua during a past engagement at his office and an inset of someone fueling at a petrol station. Photo Kenyans.co.ke The Energy and Petroleum Regulatory Authority (EPRA) has proposed new requirements for fuel and cooking gas importers and transporters as part of plans to introduce mandatory online clearance of petroleum and LPG consignments.
In a public notice issued on Friday, October 30, EPRA announced plans to roll out the National Electronic Single Window System (NESWS) in collaboration with the Kenya Trade Network Agency (KenTrade).
Under the proposed changes, importers, exporters and transporters will be required to process clearance documents electronically when handling petroleum, cooking gas and coal consignments at border points across Kenya.
At the same time, licensed transporters will also be required to submit their journey plans electronically through the platform, replacing the existing submission arrangements.
Two LPG horizontal storage tanks installed at an apartment. Freepik Additionally, EPRA officers will use the integrated system to verify the validity of licences held by importers, exporters, transporters and drivers handling the consignments.
"Stakeholders are advised to ensure that all applicable licences and related compliance documentation are valid and up to date in preparation for the proposed rollout and subsequent submission through the platform," the notice stated.
The authority explained that the system would be introduced in phases, with the first phase targeting petroleum and liquefied petroleum gas (LPG) consignments.
Coal consignments will also be covered under the proposed system, although EPRA has not specified when the subsequent phase will begin.
Before implementation, EPRA will conduct public participation and stakeholder sensitisation forums to explain the proposed procedures and gather views from affected businesses.
The forums are scheduled for November 2026 across several regions, including Nairobi, Mombasa, Kisumu, Eldoret, Nakuru and Meru.
Affected traders and members of the public can also submit their comments and recommendations to EPRA through its official email address or deliver written memoranda to the authority's headquarters and regional offices.
Even so, EPRA clarified that the mandatory implementation date will be communicated after the public participation forums and other preparations are completed.
